Anti-Corruption & Whistleblower System
Prevention of Corruption and Bribery
Our company and its subsidiaries are committed to ensuring fair, transparent, and free transactions with our business partners. This includes strict compliance with competition laws in Japan, such as the Antimonopoly Act and the Fair Trade Act, as well as relevant laws and regulations in each country, and a strict prohibition against all corrupt practices, including bribery. Furthermore, the employment regulations, codes of conduct, and compliance manuals of each company in our group prohibit employees from accepting unfair or excessive entertainment or gifts from business partners.
[Main items]
- Fulfillment of contractual obligations
- Building good relationships with government agencies
- Prohibition of excessive entertainment and the exchange of money and gifts
- Prohibition of cartels
- Prohibition of unfair trade practices
- Proper procurement practices
Whistleblowing System
Our company has established internal and external reporting hotlines to promptly detect and address compliance violations. The internal hotline is located in General Affairs Department, and the external hotline is located in a law firm. The hotlines are available to all company officers and employees, and reports are accepted via telephone, letter, email, etc. Upon receiving a report, we will verify the facts and conduct an investigation. If a compliance violation is found, we will strive to correct the violation and prevent its recurrence. In addition, we may impose sanctions on violators in accordance with our employment regulations and disciplinary rules.
We have established internal reporting regulations, HR system booklets, compliance manuals, and internal notices to inform employees about our reporting hotline. Our subsidiaries have also established internal reporting systems, and in the event of a significant compliance-related incident, a system is in place for directors to report to the Board of Directors and the Audit and Supervisory Committee (or Audit and Supervisory Committee members) through the compliance officer.
This system stipulates in our internal reporting regulations and compliance manual that employees who make legitimate reports will not suffer any disadvantages as a result of doing so, thereby encouraging more consultations and reports.
Conducting Employee Interviews
During internal audits conducted by Audit Office, separate from the regular operational audits, interviews are conducted with employees in each workplace regarding workplace issues such as misconduct and harassment, as well as interviews with employees themselves regarding issues such as excessive workload and overtime hours. This is done not only to wait for reports from employees, but also to proactively gather information from the company. The subjects are Takeuchi Manufacturing Co., Ltd. and its subsidiaries, and the audit results, including the interview results, are reported to the Board of Directors by Audit Office.